Workforce mobility management
Streamline your mobile workforce processes with our comprehensive solution designed to improve the experience for both moving or relocating employees and your whole global mobility team. Better understand the costs associated with moves for effective planning, create workflows to automate time-consuming manual processes for efficiency and give moving employees better visibility into next steps.
Manage and scale your global mobility program effectively
Enhance processes before, during and after moves
Before a move – run cost estimates
Quickly and easily create cost estimates and simulations internally to save time, reduce spend and make better decisions faster. Our built-in tax logic ensures you get accurate results without having to wait days or sometimes weeks for consultants to get back to you. And you can amend your cost estimates as many times as you want. Side-by-side simulations allow you to compare different options so your company can make the best decisions on moves and assignments.
During a move – centralize and automate
Initiate vendors through one easy-to-use system and keep track of all assigned tasks. Set up workflows to save your mobility team time and reduce the risk of human error. Streamline processes for administrators, while simultaneously improving the employee experience by offering a dedicated portal where they can find information about their new location and get updates on any mobility-related next steps.
After a move – visualize and analyze
Respond swiftly to any issues your employees experience after they’ve moved through our mobility check-ins feature. We also provide comprehensive reporting and dashboards so that you can better understand your moving population. This helps your team and company make better decisions about moves, exceptions, policies and more.
How our solution helps
Create cost estimates
Quickly and easily generate highly accurate cost estimates at a fraction of the price of outsourcing this work to third-party service providers or consultancy firms.
Run side-by-side cost simulations
If you want to compare several different move options, you can use our side-by-side cost projections to quickly assess the right way forward. You can compare up to three projections at a time and get critical data on the most cost-effective option in seconds.
Initiate vendors
Initiate vendors automatically based on policy type and approved cost estimate, eliminating the need to manually fill out forms and share employee information.
Automate workflows
Automate tasks such as creating stakeholder notifications, tracking approvals, generating key documents, and pre-filling vendor forms or authorizations.
Provide an employee portal
Help employees keep track of key tasks they need to complete based on destination and policy type by giving them access to their own portal.
Offer employees detailed location information
Help employees get up-to-speed with their new location so they can become productive as quickly as possible with our in-depth city guides.
Store documents securely
Rather than key documents being spread across shared drives, attached to emails or stored on employees’ own devices, keep everything in one, secure place.
Enhance security with persona-based access
Ensure employee data is kept private and secure with role-based access.
Comprehensive reporting options
Gain important insights into your moving population with a full suite of reports and dashboards, helping you better understand trends in your mobile workforce.
Accelerate your global mobility and distributed work programs with technology.
Access all aspects of your global mobility program in one place
Topia centralizes your global mobility program data across spend, status, immigration, tax, and more. The data and analytics tools built into Topia enable users to configure reports, customize dashboards and access their live data 24/7.
“The use of Topia has revolutionized our Global Mobility Processes, greatly enhancing the overall employee experience, but more importantly the experience of our internal stakeholders. Topia has enabled us to include key members of our Talent Acquisition and P&O teams as part of the mobility process, and their feedback has been overwhelmingly positive.”
Joost van Vliet, Director, Global Mobility Tax & Governance
Novartis
“Real-time communication and mobile applications have empowered our employees with access to important information and resources, enabling them to stay informed and engaged throughout their international assignments. As a result, Topia has not only improved efficiency and reduced administrative burden but has also contributed to higher employee satisfaction, ensuring a positive and smooth experience for our global workforce.”
Joost van Vliet, Director, Global Mobility Tax & Governance
Novartis
“The user interface and easy to navigate, step-by-step design of the tool has created an environment where even untrained team members can easily initiate moves. With the help of Topia, we have simplified complex processes like vendor initiations, allowing all stakeholders to navigate them seamlessly.”
Joost van Vliet, Director, Global Mobility Tax & Governance
Novartis
Request a demo
Our team of specialists will be happy to walk you through whichever aspects of the platform are going to benefit your organization most. Book a demo session with us to find out how our technology can:
- Enhance operational efficiency through process automation
- Improve employee satisfaction for moving or traveling team members
- Upgrade your approach to distributed work compliance
- Offer you powerful data and insights into your mobility programs and more
To see the Topia platform in action, fill out the form on the right and our team will be in touch.