Manage compliance risks created by business travel and distributed work
Topia’s technology gives you visibility into where work is actually taking place so you can effectively manage risk. Uncover issues before business trips take place, track work locations to create an auditable record of where employees are working and set alerts to warn of compliance risks.
Determine employee work locations
Use integrated data feeds or device-based apps to track where work is happening:
Travel and expense reports
Time and attendance sheets
HR and mobility systems
Laptop and mobile apps
Enhance processes before, during and after business travel
Before travel
Use our pre-travel risk assessment solution to gain insights into various types of risk that might affect business travelers or distributed workers. Assess compliance concerns related to immigration, payroll withholding, social security and the Posted Worker’s Directive. The assessment can be run by your team or directly by employees themselves.
During travel
Travel and work location tracking technology allows you to see where all employees are working and manage related compliance issues effectively. Assess risks related to permanent establishment, help ensure Schengen Area compliance, manage international and US cross-border payroll withholding effectively and pay accurate city taxes for relevant organizations.
After travel
Maintain an audit-ready record of where work has taken place. View consolidated reports to see trends in your traveling and distributed employee population to enable better future planning.
Solutions for business travel compliance
From major multinationals to specialist asset management firms, companies rely on our technology to track employee locations, assess the impact of their presence in those locations and mitigate potential risks.
Travel and work location tracking: keep track of employee work location in a secure, audit-ready solution. Our tool is designed to give companies the certainty they need to manage risk effectively while also respecting employee privacy. Powerful reports help you spot trends in business travel and distributed work risk.
Pre-travel risk assessment: make sure you’re fully aware of any compliance issues related to business travel or distributed work before trips even happen. Assess risks related to Schengen Area compliance, permanent establishment, payroll withholding and more.
“We use Topia’s technology to improve our overall approach to business travel compliance. It’s really important for us to protect both the employee and the company during business trips and to make sure we’re proactively managing risks that can arise.”
Becky Schlereth, Global Mobility, Travel & Expense Manager
Watlow
“One key area Topia’s solution helps us with is our US state-to-state tax tracking to ensure we can do our payroll withholding accurately. This technology solution brings me a lot of value from a global mobility perspective, but also helps our finance, payroll and tax functions so that we can address business travel compliance issues holistically as a team.”
Becky Schlereth, Global Mobility, Travel & Expense Manager
Watlow
“Topia has been a reliably strong partner for our Vistra global mobility team and end-users, providing accurate, user-friendly work location data. Topia’s team of support professionals is top notch and always responsive, knowledgeable and accommodating of our needs.”
Paul Rubino, Senior Director, US Expatriate Tax
Vistra
Request a demo
Leading enterprise organizations trust Topia to deliver:
- Increased operational efficiency
- Improved employee satisfaction and engagement
- Enhanced approaches to global compliance
- Better insights to enable data-driven decision-making
To see the Topia platform in action, fill out the adjacent form to request a demo.
If you are running an RFP, you can also email us at: rfp@topia.com.