Technology to support employee movement and work location flexibility
Topia’s software enables businesses to manage the challenges that come with a distributed workforce – whether your team includes international assignees, business travelers, remote workers, or all three. We help companies get the right people to the right place at the right time – with a firm focus on compliance.
How can we enhance your approach to distributed work?
Automate
key processes for global mobility and distributed work.
Centralize
resources, documents and key mobility insights.
Visualize
your workforce’s location and the status of all your moving employees.
Streamline all aspects of distributed work
The scenario:
Sarita is an Engineering Manager going on a long-term assignment to a regional HQ. She’s relocating from the UK to Sweden for three years with her family and pets.
Sarita’s company needs to make the move simple and streamlined, ensuring she’s productive in her new location as soon as possible. It’s critical she has a positive move as they want to retain her expertise.
Her company is concerned about:
- Automating key processes for her move
- Creating cost estimates to understand financial impacts
- Keeping track of all the vendors involved
- Giving her and her family visibility into important tasks
- Helping her acclimate to her new city quickly
The scenario:
Hana is a Project Manager who needs to go on several business trips in a row to get her new project launched.
She’s traveling from California to New York for five weeks and then from New York to Rome for a further six weeks before returning to California.
Her company is concerned about:
- US cross-border and international payroll withholding
- Immigration risk
- Maintaining compliance with Schengen Area rules
- Permanent establishment
The scenario:
Tim is a Software Developer working for a technology company in Berlin, Germany. Tim is being sent to a conference in Tokyo and wants to tag on a four week ‘workcation’ to stay in Japan after the conference is over and work remotely.
His company is open to the idea of letting him work from another location, but wants to be able to:
- Assess if there’s any tax or immigration risk before they approve
- Manage the request process without creating a big administrative burden
- Track key remote work metrics
The scenario:
Sophie is a senior leader at her multinational company and often moves between locations.
She’s based in the US, but regularly travels to Brazil and Argentina for business. Recently she stayed in Brazil for a month working remotely to visit family.
She’s also just been asked to consider a short-term assignment in Sydney, Australia. Sophie is being considered along with two other leaders from Ireland and Singapore.
Her company is concerned about:
- Maintaining visibility of Sophie’s location for compliance
- Unintentionally creating tax or immigration risk with the level and type of travel she is doing
- Fully understanding the cost implications of sending Sophie to Sydney, in comparison to colleagues
“The use of Topia has revolutionized our Global Mobility Processes, greatly enhancing the overall employee experience, but more importantly the experience of our internal stakeholders. Topia has enabled us to include key members of our Talent Acquisition and P&O teams as part of the mobility process, and their feedback has been overwhelmingly positive.”
Joost van Vliet, Director, Global Mobility Tax & Governance
Novartis
“We use Topia’s technology to improve our overall approach to business travel compliance. It’s really important for us to protect both the employee and the company during business trips and to make sure we’re proactively managing risks that can arise.”
Becky Schlereth, Global Mobility, Travel & Expense Manager
Watlow
“One key area Topia’s solution helps us with is our US state-to-state tax tracking to ensure we can do our payroll withholding accurately. We also use Topia’s work location tracking data to help address risks relating to permanent establishment. This technology solution brings me a lot of value from a global mobility perspective, but also helps our finance, payroll and tax functions so that we can address business travel compliance issues holistically as a team.”
Becky Schlereth, Global Mobility, Travel & Expense Manager
Watlow
“Topia has been a reliably strong partner for our Vistra global mobility team and end-users, providing accurate, user-friendly work location data. Topia’s team of support professionals is top notch and always responsive, knowledgeable and accommodating of our needs.”
Paul Rubino, Senior Director, US Expatriate Tax
Vistra
Why Topia?
Find out why some of the world’s leading organizations use Topia to help streamline processes, ensure compliance and support their employees before, during and after they move or travel to wherever they need to be.
Delivering for our customers: trusted by some of the world’s most prestigious companies.
Focused on innovation: named as a strategic leader in Fosway Group’s 9-Grid for Talent & People Success for five years in a row.
Saving time and money: scale your distributed work programs effectively without creating unmanageable administrative burden.
Helping companies stay secure: ISO 27001 Certified and SOC 2 Type II Compliant.
Connected to partners and vendors: working with HRIS, payroll, immigration and tax providers to ensure you can run your distributed work programs seamlessly.
Featured resources
Request a demo
Our team of specialists will be happy to walk you through whichever aspects of the platform are going to benefit your organization most. Book a demo session with us to find out how our technology can:
- Enhance operational efficiency through process automation
- Improve employee satisfaction for moving or traveling team members
- Upgrade your approach to distributed work compliance
- Offer you powerful data and insights into your mobility programs and more
To see the Topia platform in action, fill out the form on the right and our team will be in touch.